Accounting Administrator

Reports to: Controller
FLSA Status: Exempt

The Company

Meriton is a national investment holding company with a portfolio of companies in the commercial HVAC industry. Founded in 2019, we believe merit has everything to do with standards and that nothing is beyond or beneath us. We base those standards around a set of values that we hold tightly to, ensuring we are building the right thing, at the right time, with the right people. We know that business is earned – never given – and that’s why we’re serious about what we do. Working together, we’ll co-create lasting growth by defining big visions and hammering down little details. Our resources streamline business processes and provide access to a network of teams with extensive industry experience.

Our overall mission is simple: we want to create value and make a difference every day in our journey to be the best HVAC sales and service organization in North America. We believe we can succeed in that mission by being the BEST provider for our clients, the BEST partner for manufacturers, the BEST company for our employees, and the BEST investment for our current and future shareholders.

Education Requirement:

• Associate’s Degree
• Undergraduate Degree in Business or Finance preferred
Professional Experience:
• Background focused on administration and accounting responsibilities
• Two (2) years experience in roles supporting a company in routine preparation of financial statements
• Familiarity with HVAC industry a plus but not required

Skills and Administration:

• Proficiency with QuickBooks Desktop, Microsoft Office and Adobe Acrobat
• Ability and willingness to communicate in a clear, concise, and diplomatic manner – whether verbal, email or IM
• Heightened attention to detail; regimented organizational skills; sense of personal responsibility about quality of work
• Ability to develop and maintain attentive and collaborative relationships – customers, vendors, co-workers
• Passionate about understanding the mechanics of the business to help push forward company’s growth initiatives
• Open-minded attitude about building out department infrastructure tailored to evolving business needs

The company culture values honesty, integrity, dedication, resourcefulness, independence, and taking ownership.
This full-time position works in a traditional office environment in Bellevue, WA and reports to the Controller.

CMS is an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law.

Accounting Administrator – Job Description

The Accounting Administrator is responsible for supporting Meriton's portfolio company, Custom Mechanical Solutions/CMS's Finance department. The role is tasked with completing general accounting functions for the business – ensuring data integrity, accuracy and timeliness of deliverables. This position interfaces directly with customers, vendors and internal resources. This role reports to the company’s local Controller and works closely with Finance personnel and affiliated staff.

Job responsibilities include – but are not limited to – the following:

• Monitor and process correspondence traffic associated with company’s accounting-related email aliases
• Maintain electronic document repository – ensuring integrity and redundancy of company records
• Accounts Payable responsibilities include: compiling and evaluating vendor records, circulating documents for approval, entering approved records, running time-sensitive A/P reporting and interacting regularly with vendor contacts (reviewing statements & confirming payment status among other concerns)
• Accounts Receivable responsibilities include: inputting approved billings forwarded to customers, validating data integrity of record-keeping between QB and CRM, assisting with weekly A/R evaluation, work with multiple internal resources on collections activities, prepare intake of payments and input into both QB and CRM
• Day-to-day support of banking functions such as remote deposit capture, processing of credit card payments
• Assist with account reconciliations – data entry of business credit card transactions, review of daily banking activity
• Compile weekly & monthly reporting associated with forward-facing business projections & current A/R forecasting
• Assist with administrative tasks oriented around monthly and quarterly close-out process – examples include expense report compilations, assessment of periodic tax liability obligations, individual project evaluation reporting
• Obtain and organize necessary business-related documentation such as W9s, Reseller Permits, Credit References
• Coordinate report compilations and special assignments as requested for a variety of Finance-oriented stakeholders
• Ensure presentation of the company’s financial reporting is fulfilled within guidelines as directed by site Controller